We’ll show you how to add the shared calendar to a Google calendar, as this the most popular calendar app, but you can add a shared calendar to pretty much any decent calendar app you care to mention. That process is pretty seamless, but not much help if your recipient uses a non-Microsoft product. If they click “Accept and view calendar” then they’ll be taken to to log into a Microsoft account, where the shared calendar will be made available. The person you’ve shared your calendar is sent an email. Click the Calendar icon at the bottom of the main Outlook window.
How the recipient accepts your invitation to view a calendar is where the process differs a good bit from sharing with someone inside your organization. Share Your Calendar with Specific People. When you’re done, click “OK” to share your calendar. By default, they’ll have the a permission level of “Can view all details,” which you can change if you want. Unlike sharing with people in your organization, you can’t give external people “Can edit” or “Delegate” rights. The person you’ve chosen will be added to the Permissions window. The person you selected will be able to view your calendar once they tell their Exchange mail client they want to.Add the person you want to share your calendar with and then click “OK.” If you want this person to see what's on your calendar AND be able to create new events, use Non-editing Author.) ( What do the choices mean?) Short version: if you just want to let this person see what's on your calendar, use Reviewer. You'll be taken back to the Folder Properties dialog box.Ĭlick on the person's name, then choose from the Permission Level dropdown list. Accounts that match what you typed will be displayed.Ĭlick on the person you want to share with, click Add, then click OK. In the field at the top of the Add Users dialog box, type all or part of the person's first or last name (or their NetID), then click Go. If they are not listed, continue with step 5. If the person you want to share with is listed, skip down to step 7. If you choose a level higher than Reviewer, you are granting everybody at Cornell rights to mess with your calendar, which is probably a bad thing. (The initial setting is Free/Busy time, which allows everyone to view only your free/busy time in the Scheduling Assistant tab.) ( What do the choices mean?) We recommend that you choose Reviewer, which allows everyone to view your calendar as read-only. Deleting it will cause errors.)Ĭhoose from the Permission Level dropdown list. (Do not, for any reason, delete this entry. In the list (with columns titled Name and Permission Level) click Default. On the Calendar Properties dialog box, click the Permissions tab. On the Home ribbon, in the Share section, click Calendar Permissions. This option changes what everyone at Cornell can see about your calendar.Ĭlick the Calendar icon at the bottom of the main Outlook window. Share Your Calendar with Everyone at Cornell
Then, in the Date Range box, select the dates you want the calendar to display. In the Calendar box, select the calendar you’d like to send. You specify whether they can simply view the details for your calendar, or whether they can also create and/or edit items on your calendar. While looking at your calendar, on the Home tab and in the Share group section, click E-mail Calendar. Sharing your calendar allows people to look at the items on your calendar in more detail.
The Calendar Properties window will now be.
#HOW TO SHARE CALENDAR IN OUTLOOK FREE#
As they create a meeting invitation, they will be able to see (on the Scheduling Assistant tab) whether you are free or busy, but they won't be able to see any other information about your schedule (such as the meeting title, who is invited, or where it's taking place). In your Calendar, right-click on your Calendar on the left-side calendar list and select Sharing Permissions. By default, everyone who has a Cornell Exchange account has limited access to your calendar.
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